Packing List
A Packing List is a detailed list of sold goods that provides the information about how the goods are packed, their dimensions, net weight & gross weight, and how they are arranged in the shipment. It is usually provided by the seller or exporter.
Key Features:
- Purpose:
- It helps with the inspection and handling of the goods during shipping and at customs.
- It assists in checking the elements of a shipment for accuracy before delivery.
- Provides the important details for customs clearance and inventory management.
- Contents:
- Shipper and consignee details (name, address).
- Description of goods: The packing list will match the goods as described in the commercial invoice but it will also include more detailed packing information, such as packaging type box, crate, pallet, and how many items are in every package.
- Quantity and dimensions of every package: It is a list of how many packages e.g., cartons, pallets, or boxes are in the shipment and gives the measurements for every package like length, width, height and the total weight.
- Marks and numbers: Identifying the marks, numbers, or barcodes on packages that help match them with their descriptions or destination.
- Total weight: The total weight of the shipment, which includes the gross weight & net weight of the goods and the packaging.
- Packaging type: It specifies that the goods are packed in boxes, crates, barrels, etc., and how they are held back for shipment e.g., shrink-wrapped, palletized. It will be an export oriented package.
- Handling instructions: It is an optional part. If the goods are fragile, perishable, or need special handling instructions at the time of transport.
- Importance for Customs:
- Customs authorities take to the packing list to verify the elements of the shipment and confirm it matches the commercial invoice.
- It helps facilitate efficient unloading and inspection of the cargo at the destination port.
- Importance for the Buyer:
- The buyer usages the packing list to confirm that all items have been received in the correct quantities and conditions.
- It helps with inventory management on receiving the shipment.
Comparison of Commercial Invoice and Packing List
| Feature | Commercial Invoice | Packing List |
| Purpose | It is used for customs declaration and payment requests. | It is used for shipment inspection, inventory, and handling. |
| Issued By | Issued by Seller (exporter). | Issued by Seller or shipper. |
| Content Focus | It describes goods, prices, payment terms, and sales agreement. | It focuses on the packing details, including quantities, dimensions, and packaging type. |
| Customs Role | Used by customs for determining duties and the taxes. | Used by customs for verifying the shipment elements. |
| Recipient | Received by Buyer (importer) and customs authorities. | Buyer (importer) and customs authorities, generally used by logistics and warehouse teams. |
| Key Details | Price, terms of sale, payment terms, origin country, HS code, etc. are the key elements. | Package dimensions, weight, quantity, handling instructions, etc. are the key elements |
Summary:
- The Commercial Invoice is usually a financial document that performs as a proof copy of sale, which is providing detailed information about the goods, their value, and payment terms.
- The Packing List usually focuses on the logistics and shipment details, which is providing information about how the goods are packed and their condition. It is helping to manage customs inspections and the unloading process at the port of destination.
Both documents are important for pure international business operations, ensuring that the shipments are properly processed, cleared through customs, and delivered correctly & accordingly.
